How to Customize the Quick Access Toolbar in Microsoft Office Apps 2020

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Every Microsoft workplace app contains a fast access toolbar that shows one-click commands. Here’s the way to customise this toolbar to point out any command that seems on the ribbon and a few that aren’t on the ribbon in the least.

The quick access toolbar is found within the surpass, OneNote, Outlook, PowerPoint, and Word apps within the customary workplace package, and additionally in different apps like Project and Visio if you’ve purchased them. The toolbar isn’t out there on the net versions of those apps, simply the shopper apps that area unit on your machine.

We’re planning to use Word as associate degree example, however an equivalent directions apply to any or all of the apps.

The quick access toolbar is found on the highest fringe of the app, on top of the ribbon.

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The Quick Access Toolbar.


Depending on what app you’re in and what version of workplace you’re victimization, the default commands are going to be slightly totally different. however within the latest version of Word victimization workplace 365, the default commands are:

  • AutoSave (this can show up if you have got OneDrive)
  • Save
  • Undo the last action
    Redo the last action
  • To customise the toolbar, click the down arrow at the top of the commands. Some common commands area unit already listed for you to decide on.
  • The “Customize fast Access Toolbar” menu.

The commands are going to be totally different reckoning on what app you’re in, however some area unit common to any or all apps, like Print or Touch/Mouse Mode.

To add one amongst these commands to the toolbar, simply click it. you’ll additionally take away things from the toolbar by clicking any command with a checkmark next to that, or by right-clicking the command within the toolbar and choosing “Remove From fast Access Toolbar.”

  • The “Remove from fast Access Toolbar” menu choice.

    These common commands area unit helpful, however everybody has various things that they are doing heaps, therefore you would like to be able to select the commands that you just use heaps. To do this, click the arrow and select “More Commands.”

    The “More Commands” menu choice.

    To add a command to the toolbar, choose it from the list on the left-hand facet, click “Add” (or double-click the command), then select the “OK” button.

    Adding a command to the toolbar.
  • We selected “Font Color.”
  • The “Font Color” command on the toolbar.


The list of commands you see once you open that panel is just alittle fraction of the commands out there although. Open the panel once more by choosing the arrow and “More Commands” so click the drop-down arrow next to “Popular Commands.”

The Commands dropdown.
You can choose between ample filters to search out specific commands that you just use, however if you select “All Commands,” you’ll see each potential choice. reckoning on what app you’re victimization, a number of them is also quite stunning. as an example, in Excel, you have got the choice to feature a command that opens Windows’ intrinsic calculator.

There are ample commands that aren’t directly out there within the ribbon. to visualize these, modification the “Popular Commands” drop-down to “Commands Not within the Ribbon.”

The “Commands Not within the Ribbon” dropdown choice.

The name “Commands Not within the Ribbon” may be a bit dishonest as a result of several of the commands here area unit out there within the ribbon, however you either have to be compelled to click through many arrows and menus to induce to them, or they’re solely out there in bound context-dependent things. However, there area unit many commands that aren’t out there within the ribbon in the least.

Scroll down the list till you get to “Options: Home” command and add it to the toolbar.

The “Options” command intercalary to the toolbar.

When you click this, it’ll open the choices panel that you just usually access through File > choices. If you utilize associate degree workplace app heaps and end up clicking quite once to try and do one thing on an everyday basis, it’s value adding it to the fast access toolbar to avoid wasting yourself time.

If you’re undecided of the precise name of the commands, you’ll additionally add it on to the toolbar from the ribbon. We’ll use the instance of restarting enumeration on new pages, that may be a common demand for several those that use Word heaps.

To do this, you usually have to be compelled to click on the “Layout” tab, choose “Line Numbers,” then select “Restart every Page.” this can be 3 clicks. to form this a (much additional efficient) single-click, right-click “Restart every Page” so choose “Add To fast Access Toolbar” from the context menu.



  • The “Add to fast Access Toolbar” menu choice.

  • The “Restart every Page” command currently seems on the fast access toolbar as a electric switch, that means you’ll flip it on and off as needed.

  • The “Restart every Page” command on the toolbar.
  • To change the order of the commands within the toolbar, right-click any command on the toolbar and choose “Customize fast Access Toolbar” from the context menu.

The “Customize fast Access Toolbar” menu choice.

Select a command within the right-hand facet list of visible toolbar commands and use the arrows to the correct to alter the order of the commands on the toolbar.

The arrow buttons for dynamic the position of toolbar commands.

If you wish to reset the toolbar back to the defaults, click “Reset” and “Reset solely fast Access Toolbar.”

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